P&L Reports for Vacation Rentals: Know What Every Property Earns

You manage 18 apartments for 6 different owners. Each owner wants to know: "How much did my property earn last month?" Answering this means manually pulling booking revenue, deducting platform commissions, subtracting cleaning and maintenance costs, accounting for your management fee, and calculating the net payout. For 6 owners. Every month.

Xentra's P&L Reports generate all of this automatically - per property, per owner, or portfolio-wide.

What the P&L Includes

Revenue Side

Accommodation income (7% VAT) - nightly rates × booked nights
Cleaning income (19% VAT)
Extra charges - additional guest fees, pet fees
Tourist tax collected (pass-through)
All figures with VAT separation

Deductions

Platform commissions - Airbnb, Booking.com, etc.
Payment processing fees - Stripe, PayPal
Management fee (your cut, if applicable)

Expense Side

All categorized scanned invoices linked to each unit
Bank loan interest from unit financing
Depreciation on assets (furniture, appliances, renovations)
Task costs (cleaning, maintenance) from the task module

Owner Statements

For multi-owner portfolios: select an owner, a date range, and generate a statement showing their properties' income, attributed expenses, management fee deduction, and net payout amount. Share as PDF with the owner - professional, transparent, and audit-ready.

Real-Life Example: The End-of-Quarter Review

It's April 1st. You need Q1 reports for 6 property owners plus your own portfolio overview. In Xentra:

Open P&L Reports → set date range to Jan 1 - Mar 31
Filter by Owner A → generate statement → download PDF → email to owner
Repeat for Owners B through F - each takes 30 seconds
Switch to portfolio view → see total revenue, total expenses, and net profit across all 18 units
Spot that Unit 14 has unusually high maintenance costs → investigate
Export everything to DATEV format → send to your accountant

Total time: 15 minutes. Previously: 2 full days of spreadsheet work.

DATEV Export

Export financial data in DATEV-compatible format - the standard used by most German tax advisors. Includes booking numbers (SKR03/SKR04) and correct account assignments. Your accountant imports the file directly - no manual re-entry, no translation errors.

Key Benefits

P&L per property tells you which units are profitable and which aren't
Commission tracking reveals the true cost of each booking source
Owner statements save hours of manual calculation
DATEV export eliminates back-and-forth with your accountant
Depreciation tracking ensures you claim every tax deduction

"Know exactly what every property earns and costs. When you understand your finances, you reinvest in quality and guest experience."

Start your free trial and generate your first P&L report in minutes.