Online Check-in with ID Verification & Police Registration in 15+ Countries

You manage 25 apartments in Spain. Every guest needs to be registered with the Policía Nacional within 24 hours of check-in. That's potentially 25 manual submissions per day in peak season. Each requires the guest's passport number, nationality, date of birth, and arrival date - typed into a government portal with a 1990s interface. One typo and you get a fine.

Xentra's Online Check-in module automates the entire process - from ID verification to police registration to tourist tax collection - across 15+ countries.

What Gets Automated

Guest data collection - name, email, phone, nationality, date of birth, passport/ID photo
ID verification - document scanning with OCR extracts name, document number, and expiry date
Biometric matching - optional selfie verification confirms the person matches the document
Police registration - auto-submission to authorities in 15+ countries
Tourist tax calculation & collection - calculated per guest, collected via credit card during check-in
Digital rental agreements - custom clauses, e-signature, cloud storage
Statistics reporting - INE (Spain), ISTAT (Italy), AVS (Austria), and more
E-invoicing - Italy (SDI) and Greece (myDATA)

Police Registration: 15+ Countries Supported

Xentra has direct connections to police and immigration authorities across Europe and beyond:

Spain - Policía Nacional, Guardia Civil, Mossos d'Esquadra, Ertzaintza
Italy - Alloggiati Web / Questura
Portugal - SEF/SIBA
Germany - Meldeschein (digital submission)
Austria - Meldezettel
Croatia - eVisitor
Czech Republic, Switzerland, Colombia, UAE, Netherlands, France, Belgium, Romania, Bulgaria (ESTI)

Registration slips are generated automatically from check-in data and sent to authorities within 24 hours - as required by law. No manual portal submissions, no typos, no fines.

Real-Life Example: The Multi-Country Manager

You manage properties in Barcelona (Spain), Rome (Italy), and Lisbon (Portugal). Each country has different police registration requirements, different statistics authorities, and different tourist tax rules. Without automation, you'd need to know three different government portals, three different data formats, and three different deadlines.

With Xentra: guests complete a single online check-in form. Xentra handles the rest - submitting to Policía Nacional for Spain, Alloggiati Web for Italy, and SEF for Portugal. Tourist tax is calculated correctly per country and collected during check-in. Statistics are reported to INE, ISTAT, and the relevant Portuguese authorities automatically.

Tourist Tax: Calculated and Collected Automatically

Tourist tax varies by country, region, accommodation type, guest age, and length of stay. Xentra calculates the correct amount per guest per night, handles exemptions (children, business travelers, long-stay), and collects payment via credit card during the online check-in flow. You export the totals for municipal reporting.

Digital Rental Agreements

Build property-specific contracts with a clause editor: house rules, cancellation policy, liability terms, and custom clauses. Guests sign digitally during check-in. Signed agreements are stored in the cloud and linked to the booking - always audit-ready.

Multi-Language Check-in Forms

Forms auto-detect the guest's browser language and present in their native language. 20+ languages supported - guests complete check-in in 2-3 minutes from their phone.

Key Benefits

Save 5-10 minutes per booking on police registration - hundreds of hours annually
Direct authority connections eliminate manual portal submissions
Tourist tax is calculated, collected, and tracked automatically
ID verification with biometric matching reduces fraud risk
Digital agreements provide legal protection without friction
All documents stored for the legally required period - always audit-ready

"Complete check-in from your phone in 2-3 minutes - no forms at the property. Pay tourist tax online. Scan your passport, take a selfie, done."

Automate your check-in compliance across every country you operate in. Start your free Xentra trial today.