Booking Tool
Your own branded direct-booking website
A fully customizable, commission-free booking engine you can embed on your website or host on a custom domain. Guests browse your properties, check live availability, select dates, and book directly - with integrated payments, dynamic pricing, multi-language support, SEO optimization, and a professional guest-facing experience that rivals any OTA.
Try It Free
What you gain
Every feature creates value for both sides - you and your guests.
For the Host
Build your direct-booking channel, save thousands in commissions
- Every booking through your widget is commission-free - save 15-20% per reservation compared to OTA bookings.
- Custom domain support means guests book on your brand, not a third-party platform - building trust and repeat bookings.
- Full design control ensures the booking experience matches your brand identity - colors, fonts, logo, and messaging.
- SEO-optimized pages with structured data rank in Google - drive organic traffic to your direct booking site.
- Per-unit pricing overrides and dynamic pricing integration (via PriceLabs) maximize revenue across your portfolio.
- Multi-language support serves international guests in their native language, increasing conversion rates.
- Unit clustering organizes large portfolios by location - guests find what they're looking for faster.
- Integrated payment collection means you get paid upfront - no more chasing bank transfers or handling cash.
- Trust badges and review integration increase booking confidence and conversion rates.
- Complete booking data flows into your Xentra dashboard - calendar, financials, guest CRM, and task automation all update automatically.
For the Guest
Book directly with confidence - best price, no middleman
- Book directly on the host's website - often at a better price than OTAs since there's no commission markup.
- Professional booking experience with live availability, clear pricing, and secure payment.
- Browse properties with full photo galleries, detailed descriptions, amenities, and interactive maps.
- Book in your own language - the widget auto-detects and displays in 20+ languages.
- Transparent pricing with full breakdown: nightly rate, cleaning fee, tourist tax, and total - no hidden charges.
- Instant confirmation or request-to-book - you know immediately whether your dates are available.
- Contact the host directly via WhatsApp or email before booking if you have questions.
How it works
A step-by-step look at the experience.
The booking tool is a standalone, responsive website that displays your properties with photos, amenities, descriptions, pricing, and live availability. Guests search by dates, guest count, and location - then book and pay in one seamless flow.
Host it on your own custom domain (e.g., book.yourcompany.com) for a fully branded experience, or embed it as a widget on your existing website using an iframe or direct link.
Full design customization: primary and secondary colors, background color, text color, search bar styling, border radius, font family, logo, hero content with rich HTML, and trust badges.
Per-unit overrides let you set different minimum/maximum nights, advance booking windows, max guests, nightly prices, and cleaning fees for individual properties - while keeping global defaults for the rest.
Multi-language support with 20+ languages: all widget texts (titles, buttons, success messages, legal links) can be translated per language. The widget auto-detects the guest's browser language or can be set to a fixed language.
Built-in availability calendar that syncs with your PMS (Smoobu, Guesty, Hostaway) and iCal feeds - guests always see accurate availability, eliminating double-bookings.
SEO optimization: custom meta titles, descriptions, and structured data (JSON-LD) per unit and per page - your booking pages rank in Google, driving organic direct bookings.
Unit clustering lets you group properties by region, city, or building - guests can drill down through location categories before browsing individual units.
Guest-facing features: image galleries, unit detail pages with amenities and descriptions, interactive maps, search filters (price, guests, dates), sorting options, and breadcrumb navigation.
Booking form collects guest details (name, email, phone, address, nationality, arrival time, special requests, children ages, document upload) - all configurable fields you can toggle on or off.
Payment integration via Stripe: guests pay a deposit or full amount at booking. Configure payment methods, show price breakdowns with VAT (accommodation and cleaning rates), and handle tourist tax collection.
Confirmation flow with customizable success messages, automatic confirmation emails, instant booking or request-to-book modes, and optional PMS sync to push bookings directly to your channel manager.
Legal compliance: configurable terms & conditions, privacy policy, cancellation policy, and imprint links. Custom terms text with checkbox consent.
Trust badges: add custom trust indicators (e.g., "Best Price Guarantee", "Instant Confirmation", "Free Cancellation") displayed prominently on the booking page.
Review integration: embed Trustindex or similar review widgets to show social proof directly in the booking flow.
Contact options: WhatsApp chat button and email contact integrated into the widget header for guest inquiries.
Feature deep dive
Detailed look at every capability within Booking Tool.
Custom Domain Hosting
Host your booking tool on a custom domain like book.yourcompany.com. Full DNS setup with A-record and TXT verification. SSL certificates provisioned automatically. Your guests see your domain, not a third-party URL.
Visual Design Editor
Customize every visual aspect: primary color, secondary color, background, text color, search bar color, border radius, and font family. Upload your logo, add hero content with rich HTML, and toggle elements like step indicators and powered-by badges.
Property Catalog & Search
Guests see all your available units with photos, prices, and key details. Search by dates, guest count, and location. Filter results by price range. Sort by price, name, or relevance. Each unit has a dedicated detail page with image gallery, amenities, description, and map.
Live Availability Calendar
A visual month-by-month calendar showing available and blocked dates per unit. Synced in real-time with your PMS and iCal feeds. Guests can only select available date ranges - no overbooking possible.
Multi-Step Booking Flow
Step 1: Search dates and guests. Step 2: Browse available units. Step 3: View unit details and pricing. Step 4: Fill in guest details. Step 5: Review booking summary with price breakdown. Step 6: Pay and confirm. Each step is tracked with a visual progress indicator.
Payment & Pricing
Stripe integration for secure card payments. Configure whether payment is required at booking. Show price breakdowns with nightly rate, cleaning fee, tourist tax, and VAT. Per-unit pricing overrides for different rates per property. Support for multiple currencies.
Unit Clustering
Group properties into hierarchical categories (e.g., Country → City → Neighborhood). Guests drill down through cluster levels to find their ideal property. Each cluster level has a custom name and placeholder text. Assign units to clusters with drag-and-drop.
Multi-Language Support
All widget texts - titles, buttons, labels, success messages, legal links - can be translated into 20+ languages. Auto-detect guest browser language or set a fixed default. Per-unit SEO titles and descriptions can also be translated.
SEO & Structured Data
Each unit page generates JSON-LD structured data for vacation rentals - helping Google understand and index your properties. Custom meta titles and descriptions per unit. SEO-friendly URL slugs with country and city paths (e.g., /en/book/token/spain/barcelona/unit-name).
Embed & Share Options
Embed the booking tool on your website via iframe with a one-line code snippet. Or share the direct link. Responsive design works on desktop, tablet, and mobile. Configurable embed dimensions and responsive breakpoints.
Trust & Social Proof
Add custom trust badges with icons and text (e.g., shield icon + "Best Price Guarantee"). Embed Trustindex review widgets showing real guest reviews. Contact buttons for WhatsApp and email build guest confidence.
Booking Form Configuration
Toggle which fields guests must fill in: phone, address, nationality, arrival time, special requests, children ages, birthdate, document upload. Configure guest categories (adults, children, infants, dogs). All fields are labeled and validated.