Owner Statements
Statements and logins for property owners
For property managers who rent out on behalf of owners: monthly statements with commission, expenses and payout, sent as a PDF, and an owner login that shows owners the bookings of their units.
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What you gain
Every feature creates value for both sides - you and your guests.
For the Host
The monthly close in one place
- Bookings, commission and expenses come together per owner and month, as a draft you check before it is final.
- Final documents cannot be changed; corrections run through a cancellation document.
- Statements go out by email with the PDF attached, to the owner and further recipients.
- Owners see their bookings in their own login instead of asking you.
For the Guest
Owner stays without double bookings
- Owners block dates for their own use in their login; the block reaches the connected PMS.
- Guests book as usual, the calendar shows the owner use as blocked.
- Owners can be allowed to read and answer guest messages for their units.
How it works
A step-by-step look at the experience.
Settlement models: one invoice with payout, a separate statement plus commission invoice, the owner collects the money, or a self-billing credit note.
Commission on gross or net accommodation, the total, the portal payout, per night or per stay. Fixed amounts, a monthly minimum, tiered rates, monthly fees and different rates per channel are possible. The channel commission and the cleaning fee can be passed on.
VAT as standard, small business or reverse charge, calculated per rate. Commission invoices are created as ZUGFeRD e-invoices.
Expenses per owner with receipt, VAT and markup. Booking.com and Airbnb payout reports can be imported.
Month-end close: send all statements at once, download the month as a ZIP, a payment list and a SEPA transfer file, and mark payouts as paid with the balance carried forward.
Statements are prepared in the browser on a computer. Xentra does not give tax advice: check your setup with your tax adviser.
Feature deep dive
Detailed look at every capability within Owner Statements.
Settlement Models
Combined invoice with payout, statement plus commission invoice, owner collects, or self-billing credit note, each with its own number range.
Commission Rules
Basis, fixed amounts, minimums, tiers, monthly fees and rates per channel, with the channel commission passed on if you want.
Expenses and Imports
Expenses per owner with receipt and markup, payout reports from Booking.com and Airbnb as import.
Month-End Close
Send all statements, ZIP download, payment list as PDF, SEPA transfer file and payout status with balance carried forward.
Owner Login
Invite owners by email. They see the calendar and bookings of their units read-only, prices only if you allow it, and get notified about new, changed and cancelled bookings.
Owner Use
Owners block dates for their own stays. They cannot create guest bookings.